Last updated: 03/06/2026​​

Your privacy is important to us. This privacy policy explains how Ospina Jones Studios Ltd collects, uses and protects personal information.

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Ospina Jones Studios Ltd is a documentary and film production studio working across development, production, post-production, branded documentary, production services and related creative work.

We are committed to handling personal information carefully, lawfully and transparently.

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Who we are

Ospina Jones Studios Ltd
Registered in England and Wales
Company number: 17257677
Registered office: 348 Goswell Rd, London, EC1V 7LQ, United Kingdom

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For privacy questions, contact:

Email: oliver@ospinajones.com 
Website: https://ospinajones.com

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For the purposes of UK data protection law, Ospina Jones Studios Ltd is usually the “controller” of the personal information described in this policy. This means we decide why and how that information is used.

In some client projects, we may act as a “processor” if we handle personal information only on a client’s instructions. Where that applies, the relevant client agreement will set out our responsibilities.

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What personal information we collect

We may collect and use personal information from people who contact us, work with us, appear in our work, visit our website, or apply to collaborate with us.

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This may include:

• contact details, such as names, email addresses, phone numbers, organisations and job titles

• enquiry and project information, including messages, meeting notes and correspondence

• client, supplier and collaborator information, including contracts, invoices, payment details, production notes and delivery records

• contributor and interviewee information, including image, voice, likeness, biographical details, interview material, release forms, consent records and information shared with us as part of a project

• website information, such as IP address, browser type, device information, pages visited and how people interact with the site

• freelancer, crew or applicant information, including CVs, portfolios, work history, availability, rates, references, payment details and right-to-work information where legally required

 

Some documentary or production work may involve sensitive personal information, including information about health, family life, identity, beliefs, ethnicity, personal history, political opinions or other private circumstances. We only use this kind of information where it is relevant, lawful and handled with appropriate care.

 

We only use non-essential analytics, cookies or tracking tools where we have a lawful basis to do so and, where required, your consent.

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How and why we use personal information

We collect personal information when you contact us, work with us, take part in a project, sign a contract or release form, visit our website, subscribe to updates, or when your details are provided to us by a client, production partner, collaborator or publicly available source.

We use personal information where necessary to:

• respond to enquiries and discuss potential projects

• provide production, post-production and creative services

• research, develop, film, edit and deliver documentary and video projects

• manage relationships with clients, contributors, suppliers, freelancers and collaborators

• prepare contracts, release forms, invoices, call sheets and other production documents

• manage payments, accounting, tax and business records

• maintain our website and understand how it is used

• promote our work where lawful and appropriate

• protect our legal rights, meet legal obligations and keep our business records secure

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Our lawful bases for using personal information

We only use personal information where we have a lawful basis under data protection law.

Depending on the situation, we may rely on:

• Contract, where we need information to enter into or carry out an agreement with you

• Legitimate interests, where we need information to run our business, develop and deliver projects, manage professional relationships, protect our legal position, or show and promote our work where appropriate

• Consent, where consent is required, such as for certain marketing communications, optional cookies or specific uses of personal information

• Legal obligation, where we need information to meet tax, accounting, company, employment, immigration or regulatory duties

 

Where we rely on consent, you can withdraw it at any time.

Where we use sensitive personal information, we will only do so where data protection law allows it. This may include explicit consent, legal obligations, substantial public interest, or journalistic, artistic, literary or documentary purposes where relevant.

 

Documentary, editorial and production work

Our work may involve real people, real places and real stories. We may use personal information as part of research, filming, editing, archive, distribution and promotion. Where someone appears in a production, we may also ask them to sign a contributor release, appearance release, location release or other production agreement. These documents are separate from this privacy policy and explain how filmed material, image, voice, performance or contribution may be used.

 

Cookies and website analytics

Our website may use cookies or similar technologies. Some are necessary for the website to work. Others, such as analytics or marketing cookies, are optional. Where required, we will ask for your consent before using non-essential cookies or tracking tools.

 

Who we share personal information with

We may share personal information where necessary with clients, production partners, crew, freelancers, suppliers, professional advisers, banks, payment providers, cloud storage providers, website providers, accounting systems, broadcasters, commissioners, distributors, festivals, funders, platforms, regulators or public authorities. We only share personal information where necessary and appropriate.

 

International transfers

We work internationally, so personal information may sometimes be accessed, stored or shared outside the UK. Where this happens, we will take reasonable steps to protect the information in line with applicable data protection law.

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How long we keep personal information

We keep personal information only for as long as necessary for the purpose it was collected, including for legal, accounting, insurance, archive, production, rights-management or dispute purposes. Some records, such as contracts, invoices, accounting records, production agreements, contributor releases and rights records, may need to be kept for longer so that we can meet legal obligations and protect the rights in our work. Where personal information is no longer needed, we will delete it, anonymise it or keep it securely archived where there is a valid reason to retain it.
 

How we protect personal information

We take reasonable steps to protect personal information from loss, misuse, unauthorised access or disclosure. This may include password-protected systems, two-factor authentication, controlled access to project folders, secure cloud storage, and limiting access to people who need the information for a project or business purpose.

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Your rights

Depending on the circumstances, you may have the right to:

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• ask for a copy of your personal information

• ask us to correct inaccurate information

• ask us to delete your information

• ask us to restrict or object to certain uses of your information

• withdraw consent where we rely on consent

• ask for your information to be transferred to another organisation

• complain to the Information Commissioner’s Office

 

These rights are not absolute and may depend on why we hold the information. For example, we may need to keep certain records for legal, accounting, contractual, editorial, archive or rights-management reasons.

 

To exercise your rights, contact us at:

oliver@ospinajones.com 

 

Complaints

If you have concerns about how we use your personal information, please contact us first so we can try to resolve the issue. 

 

You also have the right to complain to the UK Information Commissioner’s Office:

Information Commissioner’s Office
Website: https://ico.org.uk
Telephone: 0303 123 1113

 

Changes to this policy

We may update this privacy policy from time to time. The latest version will be published on our website with the date it was last updated.